Privacy of Children's Photos

Your child’s safety, privacy, and security are at the centre of everything we do. From registration through to delivery, every step of our process is designed to ensure your child’s images are protected and only accessible to your family.

Registration & Consent

Registration is required for all children participating in Photo Day.

By registering your child, you are providing permission for them to be photographed. Registration ensures:

  • Only registered children are photographed
  • Your child’s images are delivered securely to your family
  • Your child is only included in class photos where permission has been given
  • Families may opt out of class photos during registration

Your registration information is used only for Photo Day, gallery delivery, and order updates—nothing else.

We collect only the minimum information required to deliver your child’s photos safely and securely.

Private & Secure Galleries

Each family receives access to a private, password-protected online gallery:

  • Access details are sent only to the registered parent/guardian
  • Galleries display images of your child only
  • You may choose to share your access details with family members if you wish
  • All images are stored on secure, access-controlled systems

Image Use & Permissions

We respect your child’s privacy at all times:

  • We do not use children’s photos for marketing, social media, or promotional purposes without your explicit consent
  • Any optional consent for image use is clearly provided during registration
  • No names or identifying details are ever published
  • You can change your consent at any time by contacting us


Where possible, we avoid capturing identifiable centre logos or location details in images used outside private galleries.

Class Photo Privacy (ACECQA-Aligned)

We follow ACECQA (Australian Children’s Education & Care Quality Authority) guidelines to ensure children’s safety in group images.

Traditional Class Photos

  • Include children present on the day only
  • No names or identifying details are displayed
  • Provided as printed copies only (no digital distribution)

Composite Class Photos

  • Include registered children only
  • Designed to provide a safer alternative to traditional group photos
  • Provided as printed copies only (no digital distribution)

We work closely with educators to ensure children’s individual privacy preferences are respected on Photo Day. If you do not want your child included in a class photo, please notify us or your centre before Photo Day.

Ordering & Data Security

All orders are completed through a secure online system:

  • Your personal information and files are protected
  • We never sell, share, or distribute your data

Print Delivery

Printed orders are delivered securely to your childcare centre or school:

  • Packages are sealed and distributed directly to families
  • No images are visible during delivery

All products are produced by a trusted professional printing partner and include a lifetime print guarantee.

Gallery Access & File Storage

  • Galleries remain available for approximately six months
  • After this time, they may be archived for privacy and storage purposes
  • Downloaded images are yours to keep forever

Image Removal Requests

We understand that circumstances can change. You can request:

  • A gallery to be deactivated
  • A specific image to be removed


We action all requests promptly as part of our commitment to privacy and child safety.

Important Note on Class Photos

While we take every precaution to protect children’s privacy, we cannot control how printed class photos are used once distributed. We kindly ask families to respect the privacy of all children and avoid sharing class photos publicly.

Ready to get started?

Whether you’re ready to book a photo day or view your child’s gallery,

simply choose an option below and we’ll take care of the rest.